To add scan credits to an active charge code, select Add Credits from the Billing menu. This tool is only for scan credits, which can be purchased in advance. Tech credits can be added to a scan bill but are not decremented from the added credits.
From here you will select the following information for the credits
- PI - select a PI from the drop down list
- Default Charge Code - select one from the drop down list which populates after a PI has been chosen
- Number of Credits - number of scan credits to be added
- Effective Date - the date the credits can be used after
- Expiration Date - the date that the credits will no longer be available
After selecting the charge code, the effective and expiration dates of the charge code will appear to the right of the drop down.
If you select an effective date or expiration date outside of the range of the charge code dates, you will receive a pop up asking if you'd like to continue with the entered dates or would like to use the charge code's effective/expiration date instead. If you choose to add credits outside of the range of the charge code dates, the credits will not be available unless you also update the charge code dates.
Click Continue> to add the credits. The purchase ID will be shown if successful and an email will be sent to those listed in the Study Warning notification list.
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